How to Make a Wholesale Price List for Your Business in Lebanon

If you sell to shops, resellers, or distributors, you already know the routine. A buyer messages you, and the first thing they ask for is your price list. Then they ask again next month, because the one you sent is out of date. Here's how to build a wholesale price list that looks professional, stays current, and takes two clicks to send.

The spreadsheet problem

Almost every small wholesaler in Lebanon runs their price list the same way: an Excel file or a Word document that one person maintains. It works right up until it doesn't. Costs move — and in this market they move often — so the file is wrong within weeks. Someone emails an old copy. Two versions exist and nobody knows which is current. And it looks like a spreadsheet, because it is one.

The deeper issue is that the price list is disconnected from your actual prices. The number in the spreadsheet and the number you charge at the counter are two separate facts that you have to keep in sync by hand. They drift. Every wholesaler has quoted a price from an old list and then had an awkward conversation.

What belongs on a wholesale price list

A good B2B price list is boring on purpose. A buyer wants to scan it fast and place an order. Include:

Your business identity — name, logo, phone, email, address, and tax (MOF) number. This is what makes it a document, not a note.
The product name — exactly as the buyer knows it.
A category or grouping — so a buyer can find the section they care about.
The wholesale price — the actual bulk price, not your retail price.
The currency — spelled out, so nobody guesses between USD and LBP.
A date — and ideally a line noting prices can change.

Notice what's not there: your retail prices, your cost, your margin. A wholesale list is for one audience, and showing retail numbers just invites questions and undercuts the deal you're offering.

The better way: generate it from your prices

Instead of maintaining a separate file, generate the list from the prices you already keep. In YellowPOS, every product has a wholesale price field alongside its retail price. Fill it in for the items you sell in bulk, and you've done the work — the price list builds itself from those numbers.

From the Products page, open the Export menu and choose Wholesale Price List. You decide what goes on it — which categories to include, how it's sorted, and whether out-of-stock items appear — then export as PDF or Excel. The PDF comes out branded with your logo and contact details, dated, with the currency stated, and a clean table of name, category, and wholesale price. The Excel version gives a buyer the raw data if they want to load it into their own system.

The important part: only products with a wholesale price appear. Your full retail catalog never leaks into the list. And because it's generated on the spot, there's no stale version — change a price, export again, done. The step-by-step is in the wholesale price list guide.

One price, two places

The wholesale price you set isn't only for the document. It's the same price the POS charges when a reseller buys from you in person — flip the cart to wholesale pricing with one tap and the whole order re-prices. So the list you send and the price you charge come from a single number, and they can't disagree. That's covered in selling wholesale and retail from one POS.

Frequently asked questions

How do I make a wholesale price list for my business?

Set a wholesale price on each product you sell in bulk, then export the list as a PDF or Excel file. In YellowPOS this is built in: fill in the wholesale price field on your products, open the Products page, click Export, and choose Wholesale Price List. You pick the categories, the sort order, and whether out-of-stock items are included, then export. The list is generated automatically from your live prices — no separate spreadsheet.

What should a wholesale price list include?

At minimum: your business name and contact details, the product name, a category or grouping, the wholesale price, the currency, and the date. A note that prices are subject to change is wise in a volatile market. YellowPOS puts all of this on the exported PDF automatically, with your logo in the header.

Should my wholesale price list show retail prices too?

Usually not. A wholesale list is a B2B document; showing retail prices can confuse resellers or undercut the margin you're offering them. YellowPOS keeps the wholesale list to name, category, and wholesale price only — clean and purpose-built for buyers.

How often should I update my wholesale prices?

Whenever your supplier costs move enough to matter. The advantage of generating the list from your POS instead of a saved file is that there's no stale copy — you update the price once, and the next export reflects it. Re-export right before you send it to a buyer.

Send the next one in two clicks

The next time a buyer asks for your prices, you shouldn't be hunting for a file or updating a spreadsheet. Set your wholesale prices once, and from then on the list is a two-click export that's always current and always looks the part. The setup is walked through in the Wholesale Price List guide, and every plan includes a 1-month free trial.